Event catering service: everything you need to know

Event catering is probably one of the most popular services used to organize an event. Whether you are planning a wedding, a bachelor or bachelorette party, a birthday, a corporate party, a trade show or any other event, many catering services exist and adapt to your event, your needs and your overall budget.

To understand everything about event catering, its advantages and the points to consider when selecting a service provider, here are some tips and tricks.

1. What is event catering?

Event catering is a catering service specifically provided to event organizers . It generally includes the preparation, delivery, presentation and service of cocktails, appetizers, dishes and drinks according to the event and needs.

A catering service offers many advantages. Among them, the wide choice of options, personalized services such as tailor-made banquets, themed cocktails, service, management of decoration, tableware and rental of necessary equipment for example.

2. Event catering costs

As it is one of the main expenses in organizing an event, it is essential to clearly define in advance in your forecast budget the costs inherent to the catering service . These vary according to several factors, such as the number of guests, the type of event (trade fair, wedding, fair, sports tournament, etc.), the desired level of service and the selection of dishes (gastronomic and elaborate dishes, petits fours only, etc.).

Cocktails and buffets are generally cheaper if calculated per person, while a sit-down dinner with a shared and often larger menu will be more expensive. Catering providers often offer flexible menu options to suit different budgets. We strongly recommend requesting personalized quotes from multiple providers to compare prices and services offered.

3. Logistics management

The logistics of event catering include several key elements. First of all, it is essential to make the necessary reservations with the service provider well in advance to guarantee their availability. It is also recommended to clearly define your needs, your budget, the number of guests, the location , dietary preferences and constraints as well as the number of meals (aperitif, dinner, breakfast the next day, etc.).

Generally speaking, the catering service provider is responsible for preparing the dishes before the event in its own premises and kitchens and then ensures their delivery to the event venue at the set time with the necessary equipment (cold room, etc.). However, you must ensure that your event venue has a kitchen with equipment such as ovens, hobs, etc.

4. The advantages of event catering

Using an event catering service offers many advantages, regardless of the type of event being organized. Here is a non-exhaustive list:

Customization : Event catering services are flexible and can customize their menus according to your preferences, specific needs, budget and the theme of your event (e.g. local cuisine, or around a particular country). Whether you have special dietary requirements or want a tailor-made menu, event catering usually adapts to your requests.

A complete service : in addition to food, event catering generally offers additional services such as staff for service, the provision of dishes, tablecloths, and even decoration. This allows you to focus on other aspects of your event, relieving you of the organization of these different elements and fully enjoying your guests, other entertainment, etc.

5. How to choose a caterer for your event?

Before hiring a caterer, it is advisable to think about a few selection criteria. This will make it easier for you to find the one that can meet your needs.

Depending on the type of event you are organizing (conference, business meeting, party, baptism, wedding, etc.), the choice of caterer will be different. Cocktails are most often recommended for business meetings with a large number of participants. For private occasions with a smaller group, we suggest a more traditional meal with a menu and common dishes for the menu.

If your event is of high importance, consider choosing services that use high-quality products and avoid frozen products. This can have an impact on the image perceived by your guests, potential prospects, current customers, etc. A catering service can bring a touch of originality and make an impression.